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Privacy Policy for NextGen Athletics

Last Updated: January, 2025

Introduction

Welcome to NextGen Athletics! We are a youth sports organization based in Las Vegas, NV, dedicated to providing exceptional sports programs for children. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website or register for our programs.

By using our website or services, you agree to the terms outlined in this Privacy Policy. If you have any questions or concerns, please contact us at

[email protected]

1. Information We Collect

We collect the following types of personal information:

- Parent/Guardian Information: Name, email, phone number, and payment details.

- Child/Player Information: Name, age, and any relevant health conditions (e.g., asthma) necessary to ensure safety during participation.

- Media Content: Photos, videos, or other media featuring participants and spectators.

- Cookies and Analytics: Data collected via cookies, analytics, and other tracking technologies to improve user experience and marketing efforts.

2. How We Use Your Information

We use the information collected for the following purposes:

- To register children for sports programs and communicate with parents/guardians about participation.

- To ensure the safety and well-being of participants, including responding to health-related needs.

- To process membership payments securely.

- To share updates, promotional materials, and marketing tailored to our audience.

- To improve our services, website functionality, and overall user experience.

3. Parental Consent for Children’s Data

NextGen Athletics is committed to protecting the privacy of children. We collect and process information about minors (under 18 years of age) only with the explicit consent of their parent or legal guardian. By registering your child for our programs, you confirm that you are their parent or legal guardian and consent to the collection and use of their data as outlined in this Privacy Policy.

4. Health Information

To ensure the safety of all participants, we may collect health information regarding any conditions that could impact a child’s participation in sports activities (e.g., asthma). This information will:

- Be used solely for safety and emergency preparedness.

- Be shared only with authorized coaches and staff as necessary.

- Be stored securely and handled with strict confidentiality.

5. Photography and Media Use

NextGen Athletics frequently captures photos, videos, and other media during events, practices, and games. This content may feature players, parents, and spectators and may be used for:

- Marketing and promotional purposes on our website, social media platforms, and other public channels.

- Internal documentation and program evaluation.

By participating in NextGen Athletics events, you acknowledge and consent to the use of such media. If you do not wish for you or your child to appear in any media, please notify us in writing at [email protected]. While we will make reasonable efforts to honor such requests, complete exclusion from all public media cannot be guaranteed.

6. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy and no longer than 730 days after a user becomes inactive. After this period, data will be securely deleted unless required by law or necessary for safety-related record keeping.

7. How We Protect Your Information

We employ robust security measures to protect personal data, including:

- Secure payment processing through trusted providers.

- Multi-layered protection of data from unauthorized access.

- Regular monitoring and updates to safeguard sensitive information.

Despite our efforts, no security measures are completely foolproof. By using our services, you acknowledge and accept this risk.

8. Data Sharing with Coaches and Staff

To ensure your child’s safety and well-being, limited information such as health details and emergency contacts may be shared with coaches and authorized staff. All staff members are trained in data privacy protocols and are required to handle such information with care.

9. Cookies and Tracking Technologies

We use cookies and tracking technologies to:

- Analyze user behavior and improve website functionality.

- Tailor marketing efforts to our target audience.

- Enhance overall user experience.

You can manage your cookie preferences through your browser settings.

10. User Rights

As a user of our website and services, you have the following rights:

- Access and Correction: You may request access to or correction of your or your child’s personal information.

- Deletion: You may request the deletion of personal data, subject to legal or safety-related requirements.

- Opt-Out: You may opt-out of receiving marketing communications at any time by following the instructions in the communication or contacting us.

To exercise these rights, contact us at [email protected]

11. Incident Response

In the unlikely event of a data breach involving sensitive information, we will:

Notify affected users within 72 hours, as required under GDPR and similar regulations. Provide clear instructions on any necessary actions to protect your information. Work with relevant authorities to resolve the issue and prevent future occurrences.